Careers  Career Opportunities  Front Office Administrator

Front Office Administrator


Specialty HR & Administration
Scope of Responsibility Group
Residence Dubai
Closing Date:31/12/2015
Job description:
You are the first point of contact – the face and voice of AMICO Group. You will welcome visitors and take calls in a warm and professional manner. You will appreciate the importance of reception and the significance of being at the forefront of a successful business. You will also assist the Office Manager in ensuring the smooth and efficient running of the office and all operations.

Role and Responsibilities
• Accommodate visitors, clients and job candidates
• Operate switchboard and direct potential clients to relevant departments
• Control distribution of conference call numbers
• Coordinate conference room bookings and appointments
• Record, file and track all outgoing and incoming courier and sort mail
• Manage all matters pertaining to reception/office appearance and utilities
• Cooperate with Office Manager on local facility
• Maintain database of suppliers and service providers
• Procure office furniture and supplies
• Maintain inventory of office stationery
• Assist Office Manager with office fit out requirements
• Maintain updated list of staff names, contact information, birthdays and movement records
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
 
Preferred Skills
• Excellent communication and telephone skills (fluent, spoken and written English and Arabic)
• Good computer skills – efficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Good organizational skills: ability to prioritize, follow up and multi-task
• Administration skills

Qualifications
• Friendly personality – approachable, outgoing, assertive
• Flexible and resourceful at problem-solving
• Ability to work independently or as part of a team